Minutes for USAFA Gold Class Spirit Association
Call to Order
A regular meeting of USAFA Gold Class Spirit Association was held on December 15, 2019 via conference call. It began at 7:00 pm EST/4:00 pm PST and was presided over by Teri Williams, Co-President.
With minimal participation, including the Secretary due to illness, the following is Teri’s summation of the meeting, followed by Alice’s update on the Coin manufacturing.
I think with all of the holiday hubbub, we had minimal participation in today’s conference. Here’s a summary…
As of now, we have 122 families that have donated to our Spirit Committee.
Total Collections: $28,661.86
Bank Balance: $20,257.83
Teri has created a spreadsheet of check donors and has cross-verified with Dan Cabo.
ACTION: Teri and jean need the information from Communication committee so we can login and see the donation report. Please email this information to [email protected].
Dan has checked the requirements for contributions, and it is the responsibility of the donor to ask for a letter if they would like a receipt. Otherwise, a cancelled check will suffice for tax purposes. So far, only one donor has asked for a letter and Teri will send Dan the information and he will send the letter.
Mailing address for coins:
7443 Leawood St
Papillion, NE 68046
Rationale: Instead of leaving in Marie’s office until March, send to Teri. She travels to Colorado Springs twice monthly and will transport to the Springs.
ACTION: Volunteer and Communications committee, solicit volunteers in the Springs area to help package. Point of discussion for next meeting.
Once the last 3D revision comes back, I will send it to Teri and Jean as discussed for their OK and the coins can be minted. We will have them in hand within 10-14 days after the final version is ok’d — so in January at the latest with the holidays.
A reminder that the coins will come to us in individual plastic sleeves. I believe we discussed printing a card with an envelope to use to present them. I will have a few options regarding for the card design and the costs to discuss for the next meeting
The next meeting of the USAFA Gold Class Spirit Association will be in January 19, 7:00 pm EST.