October 2019

Minutes for USAFA Gold Class Spirit Association

Call to Order

A regular meeting of USAFA Gold Class Spirit Association was held on October 13, 2019 via conference call.  It began at 7:00 pm EST/4:00 pm PST and was presided over by Katie Silvis, Co-President and Jean Anderson, Vice President, with Julie Konkol as Secretary.

Attendees

Voting members in attendance included:

  • Katie Silvis
  • Jean Anderson
  • Dan Cabo
  • Julie Konkol
  • Alice Patton
  • Stacy Prater
  • Michelle Kay
  • Natalie Dennis

Members not in attendance included:

  • Teri Williams
  • Chuck Ahner
  • Stacey Pohl
  • Tiffani Wills

Non-Members in attendance included:

  • Michael Zanoli

Approval of Minutes

Minutes for the September 15, 2019 meeting was approved.  Motion by Stacy Prater; Seconded by Michelle Kay.

Motions / Resolutions Prior to Meeting (via Virtual Voting)

Old Business

  • 1023-EZ status – Dan
  • Dan received IRS approval September 26, 2019 approving our 501(c)(3) status
  • We are also approved by the State of Colorado to accept donations
  • Donation Mechanisms – Venmo, PayPal, USPS Address – Dan/Teri
  • Venmo is not an option to take donations.
  • We are waiting on PayPal to approve the lower Non-Profit rate for transactions.
  • The only TWO ways to make donations will by through PayPal and via the USPS to Teri’s address.
  • Website readiness – Tiffani/Michelle
  • Website is up and running with content on all pages.
  • Payment details are missing.
  • Silver and Bronze Donations need to be reversed.
  • Dan will provide (to Michelle & Tiffani) website instructions for the PayPal button.
  • As soon as the PayPal button and Teri’s address are on the website, we will start advertising on the 2023 Parents’ Facebook page.
  • Dan will provide the wording (to Michelle & Tiffani) regarding donations vs the pledges/invoicing process.
  • Coin Design Update – Alice
  • The orders will be for 1400 coins; as of right now, that allows for 128 extra coins for Squadron AOC’s, AMT’s, and Senior Leadership.
  • Committee voted on all the front/back combinations of options for the Recognition coin and chose Front 1B and Back 2A.
  • Final design renderings will be forwarded to Katie, Teri, Jean, and Dan.  Then it will go to the Academy for approval this month.
  • Katie & Teri will decide where to ship and where to store coins.
  • Stacy Prater volunteered to store them; she lives in Colorado Springs

New Business

  • The Collections Process:  Dan will provide the wording (to Michelle & Tiffani) regarding donations vs the pledges/invoicing process.

Action Items / Next Steps

  • Dan will provide (to Michelle & Tiffani) website instructions for the PayPay button.
  • Dan will provide the wording (to Michelle & Tiffani) regarding donations vs the pledges/invoicing process.
  • Final design renderings will be forwarded to Katie, Teri, Jean, and Dan.  Then it will go to the Academy for approval this month.
  • Katie & Teri will decide where to ship and where to store coins.

Announcements

The next meeting of the USAFA Gold Class Spirit Association will be in November 10, 2019, 7:00 pm EST.